As important as grant management systems are, their proper management demands that they conform to uniform grants management standards.
Without this synergy, there will be no way to apply statutory regulations to grants management, and there will be no way to foster cooperation between local, state and federal agencies in the grant distribution process. That’s where uniform grants management standards come in.
We know you want to conform to these standards, and we’re also committed to helping you adopt these standards. In this post, we’ll explain what uniform grants management standards are, and why they’re so important.
What Are Uniform Grants Management Standards?
Uniform grants management standards, or UGMS, are a set of guidelines that aim to streamline the grant management process for organizations both big and small. UGMS provide uniformity and consistency across all grant applications, making the process more efficient and straightforward for everyone involved. The standards also help to ensure that grant funding is used in the most effective way possible.
Who Do The Standards Apply To?
The Uniform Grants Management Standards apply to all entities that receive grants from the federal government. This includes state and local governments, non-profit organizations, and educational institutions.
The standards are a set of guidelines that govern how these entities must manage and report their grant funds. They aim to ensure that government funds are spent efficiently and effectively, and that grant recipients are held accountable for their spending.
According to Chapter 2, part 200 of the Code of Federal Regulations, also known as 2 CFR 200, there are federal statutes and regulations that applies to every grant system, and this is part of the Uniform Grants Management Standards.
What Are The Benefits Of Complying With The Standards?
Compliance with the standards will result in state agencies being able to receive timely payments for goods and services, improved management and oversight of grant funds, and increased accountability and transparency.
In addition, state agencies will be better equipped to meet the requirements of their grant partners, which will ultimately improve the quality of services that are provided to citizens.
An example in view – Texas Comptroller Grants
For example, in the state of Texas the Texas Comptroller of Public Accounts has been in charge of grant management since September 1, 2011. Under the Statewide Procurement Division, this function was transferred from the Governor’s Office to the Comptroller’s Office (SPD).
The Texas Grant Management Standards (TxGMS) (PDF) were published by the Comptroller in December 2021. The Uniform Grant Management Standards (UGMS Texas) are being phased out in favor of this document (PDF).
As a result, all state of texas grants application and announcements have been mandated by the State of Texas to be posted on the eGrants website of the state. What this ultimately translates to, is that all Texas grants conform to the uniform grants management standards.
How Can Grantees Ensure Compliance With The Standards?
Grantees need to develop and implement a grants management system that meets the Uniform Grant Management Standards. The system should include standard policies and procedures, as well as a tracking mechanism to ensure grant funds are used in accordance with the grant agreement.
Grantees should also maintain accurate and up-to-date records of all grant-related activities. Finally, they should periodically review their system to ensure compliance with the standards.
Are There Any Exceptions To The Standards?
The answer is yes, there are a few exceptions to the standards. For example, agencies may be exempt from certain requirements if their program is funded by a federal grant. Additionally, agencies are allowed to deviate from the standards if their specific program or grant has different requirements.
However, agencies must still meet the minimum requirements of the standards, even if they are not in full compliance with all the provisions.
Uniform grants management standards exist to ensure that grant money is distributed fairly and efficiently. They apply to all grantees, who must comply with a set of guidelines in order to receive funding.
There are many benefits to complying with the standards, chief among them being the increased efficiency and accountability of the grant-making process. Grantees can ensure compliance with the standards by familiarizing themselves with the guidelines and by seeking guidance from their funding agencies.
There are a few exceptions to the standards, which allow for some flexibility in how grant money can be used. However, the vast majority of the standards must be followed in order to receive and use grant money.